Email & Collaboration Services
South Florida
Professional Microsoft 365 administration, Google Workspace management, and DKIM SPF DMARC setup for South Florida businesses. Email migration without downtime, email security, and 24/7 support. Serving Deerfield Beach, Fort Lauderdale, Boca Raton, and surrounding areas.
Choose Your Email Platform
We support both Microsoft 365 and Google Workspace. Not sure which is right for you? We'll help you decide.
Microsoft 365
The complete productivity suite trusted by millions of businesses worldwide. Email, Teams, SharePoint, and the full Office suite.
- Outlook email with 50GB+ mailbox
- Microsoft Teams for chat & video
- SharePoint & OneDrive storage
- Word, Excel, PowerPoint web & desktop
- Advanced security & compliance
- Mobile apps for iOS & Android
Google Workspace
Cloud-native collaboration with Gmail, Google Meet, Drive, and the familiar Google apps your team already loves.
- Gmail with custom domain
- Google Meet video conferencing
- Google Drive cloud storage
- Docs, Sheets, Slides collaboration
- Google Chat & Spaces
- Admin console & security controls
Complete Email Support & Services
From migration to ongoing management, we handle every aspect of your email infrastructure.
Email Migration Without Downtime
Seamless email migration from any platform to Microsoft 365 or Google Workspace. Zero data loss guarantee with weekend migrations available.
- Migrate from GoDaddy, Yahoo, Exchange, or any platform
- Full email, calendar, and contact migration
- Preserve folder structures and labels
- Weekend/after-hours migration for zero disruption
- User training and 30-day support included
Microsoft 365 Administration Services
Expert Office 365 support including administration, troubleshooting, and optimization for South Florida businesses.
- User provisioning & license optimization
- Teams administration & governance
- SharePoint site setup & permissions
- Security & compliance configuration
- 24/7 troubleshooting & issue resolution
Google Workspace Management
Complete Google Workspace administration for businesses, from user management to advanced security configurations.
- Admin console management
- User & group administration
- Drive sharing & permissions
- Security alerts & monitoring
- Data loss prevention (DLP)
Email Phishing Protection
Protect your organization from phishing attacks, malware, spam, and data breaches with enterprise-grade email security.
- Advanced threat protection (ATP)
- Phishing & spoofing prevention
- Spam filtering & quarantine
- Email encryption services
- DKIM, SPF, DMARC setup
Email Backup and Archiving
Comprehensive email backup and archiving solutions for compliance requirements including HIPAA, FINRA, and legal holds.
- Automated daily cloud backups
- Point-in-time recovery
- Long-term email archiving (7+ years)
- eDiscovery & legal hold capabilities
- Compliance reporting for healthcare & finance
Training & Security Awareness
Help your team recognize phishing attacks and get the most out of Microsoft 365 or Google Workspace.
- Phishing simulation training
- Email security best practices
- Platform-specific user training
- Video tutorials & documentation
- Ongoing tips & support
Email Services Throughout South Florida
We provide email and collaboration services to businesses across South Florida, including Deerfield Beach, Fort Lauderdale, West Palm Beach, and surrounding communities.
Broward County
- • Deerfield Beach (33441, 33442, 33443)
- • Fort Lauderdale (33301-33340)
- • Pompano Beach (33060-33077)
- • Boca Raton (33427-33499)
- • Coral Springs (33065-33077)
- • Davie (33314, 33317, 33324-33331)
Palm Beach County
- • West Palm Beach (33401-33422)
- • Delray Beach (33444-33484)
- • Boynton Beach (33424-33437)
- • Jupiter (33458, 33468, 33469, 33477-33478)
- • Wellington (33414, 33449, 33470)
- • Lake Worth (33460-33467)
Miami-Dade County
- • Miami (33101-33199)
- • Aventura (33180-33181)
- • Miami Beach (33109, 33139-33141)
- • Coral Gables (33114, 33134, 33146)
- • Doral (33122, 33126, 33172, 33178)
- • And surrounding areas
Managed Email Services vs DIY Management
See why South Florida businesses choose our managed email services over handling it themselves.
| Feature | Autonimate Managed Services | DIY Management |
|---|---|---|
| Setup Time | 1-3 days | 1-2 weeks |
| Security Expertise | ✓ Enterprise-grade protection | ✗ Basic settings only |
| Support Availability | 24/7/365 | Business hours only |
| Response Time | 15 minutes | Hours or days |
| Migration Risk | Zero data loss guarantee | High risk of data loss |
| Compliance Support | HIPAA, SOC 2, GDPR ready | Manual configuration |
| Cost Efficiency | Predictable monthly cost | Hidden costs & downtime |
| Uptime SLA | 99.9% guaranteed | No guarantee |
Real Benefits for South Florida Businesses
Email Services for Every Industry
Specialized email and collaboration solutions tailored to your industry's unique compliance requirements and business needs.
Email for Healthcare
HIPAA-compliant email solutions designed specifically for healthcare providers, medical practices, and healthcare organizations in South Florida.
Learn about our cybersecurity servicesHIPAA Compliance Requirements
Common Pain Points We Solve
Case Study: West Palm Beach Medical Group
A 45-physician practice needed to migrate from on-premises Exchange to Microsoft 365 while maintaining HIPAA compliance. They were struggling with:
- • Frequent email downtime affecting patient communication
- • Concerns about HIPAA compliance with cloud email
- • Difficulty tracking PHI access for audit purposes
Our Solution:
We migrated all 45 mailboxes over a weekend with zero downtime. Implemented Microsoft 365 with advanced security features including DLP policies, encryption, and comprehensive audit logging. Configured mobile device management (MDM) for secure access on phones and tablets.
Email for Legal Firms
Secure email and collaboration solutions designed for law firms, legal practices, and corporate legal departments requiring strict confidentiality and compliance.
Legal Compliance & Requirements
Common Pain Points We Solve
Case Study: Fort Lauderdale Law Firm
A 25-attorney firm specializing in corporate law needed to improve email management and eDiscovery capabilities. They faced:
- • Manual email searches taking hours during discovery requests
- • No legal hold capabilities for ongoing litigation
- • Concerns about email retention compliance
- • Difficulty maintaining attorney-client privilege with cloud email
Our Solution:
Migrated to Microsoft 365 with advanced compliance features. Implemented automated email archiving with 7-year retention, legal hold capabilities, and eDiscovery tools. Configured encryption and access controls to maintain privilege. Set up automated compliance reporting.
Email for Financial Services
Secure, compliant email solutions for financial institutions, investment firms, and wealth management companies requiring strict regulatory compliance.
Regulatory Compliance Requirements
Common Pain Points We Solve
Case Study: Deerfield Beach Investment Firm
A registered investment advisor (RIA) with 15 advisors needed to ensure FINRA and SEC compliance for email communications. Challenges included:
- • No email archiving system for regulatory retention requirements
- • Difficulty supervising advisor-client email communications
- • Risk of accidental disclosure of client account information
- • Concerns about passing SEC compliance audits
Our Solution:
Implemented Microsoft 365 with compliance features including 7-year email archiving, DLP policies to prevent transmission of sensitive financial data, and email supervision workflows. Configured encryption for all client communications and set up automated compliance reporting. Established legal hold capabilities for regulatory investigations.
Related Services
Our email and collaboration services work seamlessly with our other IT solutions. Learn more about how we can help your South Florida business:
What South Florida Businesses Say About Us
"Autonimate migrated our entire office from Exchange to Microsoft 365 over a weekend with zero downtime. The team was professional, responsive, and handled everything seamlessly. Our Deerfield Beach office is now more productive than ever."
"We needed HIPAA-compliant email for our West Palm Beach practice. Autonimate set up Google Workspace with all the security features we needed, and their ongoing support has been excellent. We've reduced email-related IT issues by 80%."
Need help choosing the right email solution for your South Florida business? We offer free consultations.
Schedule a Free ConsultationDKIM, SPF & DMARC Setup for Email Security
Protect your domain from email spoofing, fix email deliverability issues, and ensure your emails reach the inbox with proper email authentication configuration.
Free Email Authentication Tools
Check your SPF, DKIM, and DMARC configuration instantly
SPF
Sender Policy Framework
SPF is a DNS-based email authentication method that specifies which mail servers are authorized to send email on behalf of your domain. It helps receiving servers verify that emails claiming to be from your domain are sent from approved servers.
Example SPF Record
v=spf1 include:_spf.google.com include:spf.protection.outlook.com -allWhat SPF Protects Against:
- Unauthorized servers sending as your domain
- Email spoofing from random IP addresses
- Emails landing in spam due to missing authentication
DKIM
DomainKeys Identified Mail
DKIM adds a cryptographic signature to your outgoing emails. The receiving server verifies this signature using a public key published in your DNS. This proves the email hasn't been tampered with and genuinely came from your domain.
DKIM Signature Components
d=yourdomain.com
s=selector1
a=rsa-sha256
What DKIM Protects Against:
- Email content modification in transit
- Email forgery and impersonation
- Survives email forwarding (unlike SPF)
DMARC
Domain-based Message Authentication
DMARC builds on SPF and DKIM by adding a policy layer. It tells receiving servers what to do when emails fail authentication—deliver, quarantine, or reject. DMARC also provides reporting on authentication results.
Example DMARC Record
v=DMARC1; p=reject; rua=mailto:dmarc@yourdomain.comDMARC Policy Levels:
- p=noneMonitor mode - just collect reports
- p=quarantineSend failing emails to spam
- p=rejectBlock failing emails entirely
Why DKIM SPF DMARC Setup Matters
Without proper email authentication, your emails may end up in spam folders, and attackers can send phishing emails that appear to come from your domain. This damages your brand reputation and puts your customers at risk.
Fix Email Deliverability Issues
Properly configured SPF, DKIM, and DMARC improve inbox placement rates and prevent your legitimate emails from being marked as spam.
Email Phishing Protection
Prevent attackers from spoofing your domain in phishing attacks that target your customers, partners, and employees.
Protect Brand Reputation
Ensure only authorized emails are sent from your domain, protecting your brand from association with spam or fraud.
Our Email Authentication Services
- Complete DKIM SPF DMARC setup for Microsoft 365 & Google Workspace
- Fix email deliverability issues with proper authentication configuration
- Email encryption services for sensitive communications
- DMARC monitoring & reporting to identify unauthorized senders
- Third-party sender configuration for marketing & CRM platforms
Email Security for Small Business
Why South Florida businesses trust Autonimate for email security
Of cyber attacks start with email phishing
Better deliverability with proper authentication
DMARC coverage for our managed email clients
Email security monitoring and support
How Email Migration Works
Our proven 4-step process ensures a smooth, zero-downtime email migration for your South Florida business. From assessment to training, we handle every detail.
Assessment
We evaluate your current email infrastructure, identify data volumes, assess user requirements, and determine the best migration path. This includes reviewing your existing email platform, mailbox sizes, and any compliance requirements.
Deliverables
- Current system audit
- Data volume assessment
- User requirements analysis
- Migration strategy recommendation
Planning
We create a detailed migration plan tailored to your South Florida business, including timeline, resource allocation, DNS changes, and user communication strategy. All technical details are mapped out to ensure zero downtime.
Deliverables
- Detailed migration timeline
- DNS change schedule
- User communication plan
- Rollback procedures
Migration
We perform the actual email migration over a weekend to minimize business disruption. All emails, contacts, calendars, and attachments are transferred with zero data loss. Your team can continue working throughout the process.
Deliverables
- Complete data migration
- DNS configuration
- User account setup
- Mobile device configuration
Verification & Training
We verify all data was migrated correctly, conduct user training sessions, and provide ongoing support. Your team learns how to use the new platform effectively, and we ensure everything is working perfectly before closing the project.
Deliverables
- Data verification report
- User training sessions
- Documentation & guides
- 30-day support period
Ready to start your email migration? Get a free assessment for your South Florida business.
Schedule Free AssessmentDMARC, SPF & DKIM Questions Answered
Common questions about email authentication, deliverability, and protecting your domain from spoofing.
DMARC (Domain-based Message Authentication, Reporting, and Conformance) is an email authentication protocol that protects your domain from being used in phishing attacks and email spoofing. Without DMARC, anyone can send emails pretending to be from your domain. DMARC tells receiving email servers what to do when emails fail authentication—deliver, quarantine, or reject them. It also provides reports showing who is sending email using your domain. Every business should have DMARC configured to protect their brand and improve email deliverability.
Check Your Email Authentication Free
Use our free tools to analyze your DMARC, SPF, and DKIM configuration
Need professional help with email authentication?
Contact our email security expertsReady to Upgrade Your Email?
Whether you're migrating to a new platform or need better support for your existing email, we'll help your South Florida business communicate more effectively and securely. Serving Deerfield Beach, Fort Lauderdale, West Palm Beach, and surrounding areas.